For foreign entrepreneurs and companies
Do you want to do business in the Netherlands without administrative barriers? Profinancials guides foreign entrepreneurs and companies from the first registration through bookkeeping, VAT and payroll. You get multilingual support, fixed fees and an advisor who proactively thinks along with you, so you can enter the Dutch market quickly, compliantly and with confidence.
Registration and KVK filing for foreign legal entities
Whether you start a sole proprietorship, incorporate a Dutch BV, or register a foreign business with a branch, we arrange a smooth registration with the KVK. Together we determine the right structure - branch, subsidiary or formally foreign company - and collect the required documents, such as a recent extract from the foreign trade register, articles of association, appointment resolutions and UBO data. If you use the address of a Dutch establishment, we provide the proper proof of use and check whether additional notification requirements apply, for example for temporary agency work under the WAADI. If you cannot visit the KVK, we prepare a complete package with legalised and, where necessary, sworn translated documents. We coordinate the appointment or postal procedure, track processing and inform you about the KVK number, start date and extract. After registration we notify the Belastingdienst, so that you have the correct numbers in time for VAT, payroll taxes and - where applicable - corporate income tax. You keep oversight; we guard deadlines and compliance.
VAT for foreign entrepreneurs: registration, reverse charge and returns
If you sell goods or services in the Netherlands, store stock in the Netherlands or supply Dutch consumers, you often need a Dutch VAT number. If you supply Dutch businesses, the reverse-charge mechanism may apply and you invoice 0% VAT with a correct reverse-charge note. For intra-Community supplies and services we file EC Sales Lists (ICP) and verify VIES numbers. Profinancials applies for your VAT number, sets up your administration VAT-compliant and files your returns monthly or quarterly, including supplementary returns where needed.
E-commerce, OSS and IOSS for sales to consumers and digital services
If you sell online to EU consumers, you can avoid multiple registrations with the one-stop shop (OSS). For import consignments up to and including 150 euros to EU consumers we arrange IOSS, so your customer has no import surprises and you settle VAT centrally. If you provide digital services to consumers, such as software or streaming, EU place-of-supply rules apply and VAT is due in the customer’s country. We assess your flows, set up OSS or IOSS, and ensure correct invoices, rates and returns, aligned with your platform and logistics.
Bookkeeping, annual accounts and direct taxes
Your bookkeeping is the foundation for control and tax certainty. We maintain a complete and up-to-date general ledger, periodic reports and the annual accounts. For sole proprietors we handle income tax, for BVs corporate income tax and, where relevant, the distribution test and management fees. If you have a relationship with a foreign parent, we pay attention to related-party transactions and appropriate documentation. You get access to digital tools and fixed monthly fees with a clear scope. Also read our update on the provisional assessment 2026 for entrepreneurs.
Payroll administration and payroll taxes
If you hire staff in the Netherlands, we register you as an employer, run the payslips and file payroll taxes on time. We check contract details, process allowances and holiday pay, and provide payment files and journal entries. Where needed we coordinate on expat arrangements and the consequences for wage tax and social security, so your labour costs remain predictable and you comply with Dutch legislation.
Ready to set up your Dutch company?
Contact us today for a free initial consultation. We will show you how we can make your operations in the Netherlands smooth, compliant, and ready for growth.
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Veelgestelde vragen
Deze veelgestelde vragen bieden duidelijkheid over wat wij regelen, hoe wij werken en wat je kunt verwachten wanneer je met ons samenwerkt voor je bedrijfsadministratie.
First determine whether you are liable for VAT in the Netherlands, for example through local sales, stock in the Netherlands or services to consumers. Gather identification, KVK details and UBO information and submit the application for a VAT number to the Belastingdienst. Allow for a processing time of a few weeks. Profinancials assesses your situation, applies for the VAT number, sets up VAT codes and invoicing requirements and immediately starts periodic returns and ICP filings.
Choose the right form - branch, subsidiary BV or relocation - and arrange recent registration documents from the country of origin, articles of association, appointment resolutions and address and UBO evidence. In many cases a visit to the KVK is required; alternatives by legalised post are possible. Profinancials compiles the file, schedules the appointment, provides translations where needed and monitors the registration until you have received the KVK number and extract.
Yes, you can incorporate a Dutch BV remotely via a notary using a power of attorney or video identification. You provide identification, UBO data and information about activities and shareholders. After incorporation follow the KVK registration and tax registrations for VAT, payroll taxes and corporate income tax. Profinancials coordinates with the notary, sets up your administrative processes and safeguards tax requirements from day one.