Freelancer bookkeeping
Outsource your freelancer bookkeeping with peace of mind from €95 per month. Upload your receipts and we do the rest: posting, VAT and income tax, cross-checks and proactive advice. With a dedicated advisor, unlimited contact and transparent rates. From Eindhoven we serve freelancers and sole proprietors throughout the Netherlands. Do you operate in the region? Check out our services for local entrepreneurs.
Get a grip on your numbers as a freelancer: what does bookkeeping involve?
Bookkeeping is the structured recording of all your income, expenses, assets and liabilities. As a freelancer and sole proprietor you are legally required to keep your records and store them for 7 years. With up-to-date books you can file VAT returns on time, substantiate your income tax and steer on profit, cash flow and reserves. If you work with projects or time tracking, ideally link them to your invoicing and bank transactions for full visibility. If you choose online bookkeeping for freelancers, you automate many recurring tasks. If you choose to outsource, you secure quality, continuity and tax optimization without losing time.
What belongs in your records?
Your freelancer records consist of all business supporting documents and overviews that complete the financial story of your company. Think of:
- Sales invoices and quotes
- Purchase invoices and receipts for business expenses
- Bank statements and cash records
- Contracts, subscriptions, mileage and time tracking
- Any inventory and fixed asset schedules
- VAT and filing reports for the Tax Administration
Make sure amounts, dates, VAT and supplier details are clear and that you organize everything digitally. That speeds up posting, checks and filings.
Do it yourself, hybrid or outsource
There are roughly three ways to arrange your freelancer bookkeeping. Which one fits depends on your time, knowledge, risk appetite and growth ambition.
Do it yourself
With a bookkeeping package for freelancers or Excel bookkeeping you manage everything yourself: posting, reconciliation, VAT and year-end work. Advantages are low direct costs and maximum control. Disadvantages are time investment, risk of errors and missing tax benefits. Doing it yourself fits simple records, limited transactions and if you like working with numbers. Prefer a bookkeeping system for freelancers with a bank feed, scan-and-recognize and VAT checks to make your process faster and less error-prone.
Hybrid
You do the posting and invoicing yourself, and a bookkeeper for freelancers periodically reviews and handles checks and returns. You keep control and reduce the risk of errors. Hybrid is suitable if you want to save time on tax matters but can easily handle the daily admin yourself. Make clear agreements on the division of tasks and regular check-ins.
Outsource
You submit your documents and a bookkeeper for freelancers handles the full administration. That provides peace of mind, continuity and optimal tax results. Outsourcing is ideal if your time is scarce, you are growing quickly or your admin becomes more complex due to investments, projects or staff. At Profinancials you get an all-in approach with a dedicated advisor and predictable costs. Do you work in or around Eindhoven and want everything arranged by an accounting firm for freelancers? We will take it completely off your hands.
Outsource your bookkeeping to Profinancials
With our all-in bookkeeping package for freelancers and sole proprietors we take your administration entirely off your hands. What you can expect:
- Posting receipts and invoices with smart cross-checks on your bank transactions
- Periodic VAT returns and annual support with your income tax
- Personal business advice and unlimited contact with your dedicated advisor
- Active alerts on opportunities, risks and tax optimizations
- Transparent fixed monthly fee so you are never surprised
Optionally, you can add an invoicing and bookkeeping package, annual report and payroll. If you like working online, we set up your process with scan-and-recognize and, if desired, a bank feed for smooth and secure online bookkeeping.
Costs of a bookkeeper for freelancers
At Profinancials you start from €95 per month for complete freelancer bookkeeping. That includes posting your admin, VAT returns, support with your income tax and unlimited advice from your dedicated contact. You only choose optional add-ons if you need them. This way you combine the certainty of a fixed price with the flexibility to scale. View our prices for freelancer bookkeeping.
How we work together
Switching or starting is simple and arranged quickly. Read here how our freelancer bookkeeping works.
- Intake and price agreement: we discuss your business, admin volume and preferences. You receive a clear monthly fee right away.
- Onboarding: we set up your submission process via secure upload. Choose our invoicing and bookkeeping software if desired.
- Daily submission: take a photo of a receipt or forward an invoice. We post it and run the cross-check.
- Quarter and year: we file your VAT return and support your income tax return. You periodically get insight into revenue, costs and profit.
- Proactive advice: your dedicated advisor answers your questions and thinks along about reserves, rates, investments and owner’s drawings.
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Frequently asked questions
These frequently asked questions provide clarity about what we arrange, how we work, and what you can expect when collaborating with us for your business administration.
Keep all sales and purchase invoices, receipts, bank statements, contracts, time and mileage logs, and your filing reports. Everything must be traceable and available for 7 years. If you provide this to Profinancials, we will check and process everything and keep your file complete digitally.
Yes, you may. Make sure you keep consistent records, use the correct VAT codes and file on time. Preferably use a bookkeeping package for freelancers with a bank feed. Prefer certainty and time savings? Choose hybrid or full outsourcing. We can take over your administration or perform periodic checks.
That depends on volume and complexity. At Profinancials you work with a fixed fee starting from €95 per month for sole proprietors and freelancers. That includes posting, VAT, support with income tax and unlimited advice. This way you know where you stand in advance.
Choose a package that offers invoicing, scan-and-recognize, VAT checks and a bank feed. We can supply and set up a suitable invoicing and bookkeeping package for you. If you don't want to spend any time at all, we will take over your entire administration and you only submit your receipts and invoices.