E-commerce accounting
Want to outsource your e-commerce accounting so you can stay focused on growth? Profinancials handles your entire webshop bookkeeping including international VAT and OSS, integrations with your sales channels and clear monthly reports. With fixed monthly pricing, an online client portal and proactive advice, you gain control over margin, cash flow and compliance. Schedule a no-obligation intake today.
What does e-commerce accounting include?
E-commerce accounting goes beyond standard bookkeeping. You deal with multiple sales channels, payment methods, returns and international VAT rules. We set up your accounts so everything is fully reconciled, scalable and audit-ready.
- Posting of webshop orders, refunds and chargebacks
- Reconciliation of payout reports from PSPs and marketplaces
- Inventory accounting and cost per SKU
- Quarterly VAT and OSS filings within the EU
- Periodic management reports with margin and channel analyses
- Year-end work and tax returns
International VAT and the OSS scheme for webshops
If you sell to consumers in other EU countries, thresholds apply and the OSS scheme may be relevant. With OSS you remit VAT for all B2C EU sales centrally via the Dutch Tax and Customs Administration. If you also sell outside the EU or use fulfilment in other countries, additional rules apply such as IOSS or local registrations.
We help you determine where you owe VAT, set up VAT rates in your webshop correctly and file OSS returns periodically. We also look at exceptions such as digital services, shipping costs and discount codes, so VAT and revenue are always booked correctly. Want to know more about international e-commerce VAT (OSS/IOSS)?
Integrations and automation between your webshop and accounting
Automation prevents errors and saves time. We connect your sales channels and payment providers to your accounting so orders, payouts and cost streams flow in automatically. Think of platforms like Shopify, WooCommerce and Lightspeed, marketplaces such as Bol.com and Amazon, and payment methods via Mollie, PayPal and Klarna.
- Automatic import of daily sales and transactions per channel
- Split of revenue, VAT, shipping and discounts at GL level
- Matching rules for payouts, refunds and chargebacks
- Periodic checks and an exceptions workflow for discrepancies
Already using an accounting package or portal? Then we build on what you have. Starting from scratch? We recommend a future-proof setup that scales with your revenue. We also offer advice on e-commerce accounting and systems to choose and configure the right tools and integrations.
Inventory, margins and cost of goods sold
Healthy margins start with a tight link between purchasing, inventory and sales. We lay the foundation with a clear costing method such as FIFO or weighted average, matched to your process and software.
- COGS recording per SKU or product group
- Processing of purchase prices, purchasing costs and inbound freight
- Inventory reconciliation for variances, shrinkage or bundles
- Process returns correctly, including restoring inventory and VAT
This way you see the true gross margin per product and per channel and can steer pricing, promotion and purchasing.
Payment platforms, transaction fees and reconciliation
PSP and marketplace payouts often contain a mix of revenue, VAT, commissions, shipping labels and refunds. We set up a reconciliation process that automatically splits and books these flows.
- Record transaction fees and commissions separately as expenses
- Link refunds and chargebacks to the original sale
- Periodic reconciliation between orders, PSP reports and bank
The result is accounting that balances to the cent and gives immediate insight into your net revenue and margin.
Reports and decision-ready insights that matter
You receive periodic reports that provide answers, not just numbers:
- Revenue, average order value and conversion per channel
- Gross margin per SKU and per marketplace
- Return rate and impact on margin and cash flow
- Inventory turnover and reorder advice
We discuss the insights with you, flag opportunities and risks, and turn data into concrete actions.
Webshops on marketplaces: Bol.com and Amazon
Selling via Bol.com or Amazon requires specific accounting. Commissions, fulfilment fees, storage, returns and promotions must be precisely broken out to see your true margin.
- Posting commissions, FBA or logistics costs and advertising
- Processing multi-currency proceeds and exchange differences
- Reconciliation between marketplace reports, payouts and inventory
With the right setup you prevent costs from being absorbed into revenue and keep channel profitability clearly visible.
Our approach and pricing
We start with an intake in which we review your channels, volumes and software. Then we set up your accounting, connect systems and agree clear deliverables and frequencies. Next we process the accounts monthly, file your VAT and OSS returns on time and deliver decision-ready insights. Annually we take care of year-end accounts and tax returns. Read more: this is how our e-commerce accounting approach works.
- Intake and setup with a clear plan and timeline
- Fixed monthly pricing tailored to orders, channels and complexity
- Online client portal for documents, status and questions
- Direct lines with a dedicated point of contact
The price depends on factors such as order volume, number of channels, international components and the desired reporting depth. Request a no-obligation quote for a suitable bundle.
Why Profinancials for your e-commerce accounting?
- Personal and proactive advice with an eye for your growth stage
- Transparent, digital and efficient, with fixed monthly pricing
- Focus on flawless VAT, clear margins and scalable processes
- Reports that make business decisions easier
This way you combine the certainty of a tightly set-up accounting function with the flexibility to scale quickly.
Ready to set up your Dutch company?
Contact us today for a free initial consultation. We will show you how we can make your operations in the Netherlands smooth, compliant, and ready for growth.
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FAQ
Frequently asked questions
Costs depend on order volume, number of sales channels, international VAT requirements and reporting needs. With an accounting firm for webshops and e-commerce you can expect a fixed monthly fee for processing and reporting, plus a one-off setup. After a short intake you will receive a sharp, tailored quote.
If you sell B2C to multiple EU countries and exceed the EU threshold, you can use OSS to remit VAT centrally. We assess your situation, set VAT rates correctly in your webshop and handle the periodic OSS filings.
Process returns by correcting revenue, VAT and cost of the original order line and restoring inventory. Any non-sellable returns are booked as inventory loss. Refunds are linked to the initial transaction for a complete reconciliation.
Most modern platforms and payment providers offer exports or API integrations for orders, payouts and costs. We choose the route that fits your systems and volume, automate where possible and leave room for manual checks in exceptions.