Payroll administration
Payroll handled on time and error-free, without hassle. With Profinancials, you outsource your payroll administration to specialists who take all the work off your hands. We take care of complete payroll processing, monitor collective labour agreements (CLAs) and pension schemes, and handle payroll tax filings and annual statements. You get one personal advisor, an online payroll portal for you and your employees, and a fixed all-in monthly fee per employee. This way you keep a grip on costs and focus on your business. This is how we work together on your payroll administration.
Why outsource payroll administration?
Outsourcing saves time, reduces risks and increases continuity. Laws and regulations change frequently, and mistakes in payroll can lead to supplementary assessments or fines. By outsourcing your payroll to an accounting firm with up-to-date knowledge, you ensure correct payroll processing, timely payroll tax filings and accurate payslips. Your employees get clarity and you gain peace of mind. Moreover, our approach integrates seamlessly with your HR and payroll so that changes are processed efficiently and securely. Want to refine your setup? Advice on setting up and optimising payroll administration helps you substantiate choices and streamline processes.
What is included in payroll administration?
Payroll administration (also called payroll) covers all steps of payroll processing and statutory reporting. This includes processing hours, leave and absence, applying CLA agreements, expense reimbursements and allowances within the work-related costs scheme (WKR), and calculating payroll taxes. We supply payslips to employees, payment batches for your bank, payroll tax filings to the Dutch Tax and Customs Administration (Belastingdienst), pension and insurance changes, annual statements and management reports. We also prepare payroll journal entries to correctly reconcile with your financial accounting.
Legal obligations and retention period
As an employer you are required to keep payroll records, pay wages on time, provide a payslip and file payroll taxes periodically. You must also provide employees with an annual statement. The statutory retention period is 7 years, even after employment ends or if your company ceases trading. Profinancials safeguards these obligations so you meet all requirements and avoid unnecessary risks. Looking for regional support? Accounting firm in Eindhoven for payroll taxes and payroll processing.
How Profinancials manages your payroll administration
We start with a streamlined onboarding: we map your organisation, CLAs, pension schemes and any sick leave insurance. We set up your payroll administration, check master data and agree a change process. We also support employer registration and the configuration of payroll components.
Each period you submit changes securely via our online payroll portal. We perform a substantive check, apply CLA and legal changes and process the payroll run. You then receive payment batches for the bank, the payroll tax filing for approval, payslips for employees, reports and the payroll journal entries for your bookkeeping. At year-end we issue annual statements and take care of the year-end work.
Online payroll administration with portal
With our online payroll administration you have real-time insight and employees can view their payslip and annual statement themselves. Changes, such as address updates or bank account numbers, are submitted securely and processed quickly. This speeds up your processes and reduces the likelihood of errors.
Integration with your bookkeeping
We deliver clear payroll journal entries and ensure a clean link between payroll and financial accounting. This keeps your figures up to date and minimises manual work in the bookkeeping. Read more in Accounting firm Eindhoven: processing payroll journal entries.
Payroll administration costs and pricing
Profinancials works with a transparent, fixed all-in monthly fee per payslip. This fee includes monthly payroll processing, payslips, payment files, payroll tax returns, annual statements, reports and support from your personal advisor. We do not charge extra for deregistering employees and apply low costs per payslip. Want to know what your organisation will pay? Request a tailored proposal for your SME, director-major shareholder (DGA) payroll or foundation. This gives you immediate insight into payroll administration costs and clear pricing, without surprises.
Do it yourself, outsource or payroll?
Doing it yourself requires up-to-date knowledge, time and good software. You keep maximum control but also bear all risks and responsibilities. Outsourcing payroll administration to Profinancials means you build in certainty and compliance while retaining insight and control. Payroll is different: your legal employer is then the payroll company. When you outsource payroll administration via Profinancials you remain the employer and keep HR policy in your own hands, while we handle payroll processing and tax filings accurately and on time. Working as a foreign employer with Dutch payroll taxes? See our Payroll support for foreign employers.
Who is Profinancials suitable for?
We work for Dutch entrepreneurs and companies that want to outsource their payroll, from SMEs to scale-ups and DGAs. Whether you have a single employee or a growing team, we scale effortlessly and align with your CLA, pension scheme and processes. Are you active locally? See Payroll administration for local entrepreneurs.
Ready to set up your Dutch company?
Contact us today for a free initial consultation. We will show you how we can make your operations in the Netherlands smooth, compliant, and ready for growth.
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Frequently asked questions
These frequently asked questions provide clarity about what we arrange, how we work, and what you can expect when collaborating with us for your business administration.
Payroll administration is the complete process of payroll processing: from collecting hours and changes to creating payslips, payroll tax filings and annual statements. In practice, payroll administration is also called payroll.
It can be complex due to changing laws and regulations, CLA agreements and exceptions such as irregularity allowances or absence. By outsourcing you reduce the risk of errors and fines and ensure everything is done correctly and on time.
A payroll administrator processes changes, calculates wages and payroll taxes, delivers payslips, payment batches and payroll tax filings, and monitors CLA and pension rules. In addition, he or she proactively advises on changes and optimisations.