BV annual accounts preparation
Want your BV's annual accounts prepared quickly, accurately and in full compliance? Profinancials handles the entire process: compiling the annual accounts, SBR filing with the KVK, and practical advice via our advisory sessions to optimize your tax position. You stay in control, we do the work - personal, digital and with transparent pricing.
What your BV annual accounts include
The annual accounts are your BV's financial reporting for the past financial year. You receive a complete file ready for approval and publication. As standard, the annual accounts consist of: Balance sheet - a snapshot of assets, liabilities and equity at year-end. Think trade receivables, inventories, cash and cash equivalents, loans and provisions. Profit and loss account - an overview of revenue, expenses and result for the year, including, for example, purchases, staff costs, depreciation and interest. Notes - substantiation of the figures, accounting policies (such as depreciation methods and inventory systems) and specifications of items. Depending on the size of your business, a cash flow statement and an audit may also be required. We tailor the set-up to your situation so you meet the legal requirements exactly and lenders or shareholders can work with the figures straight away.
Is a BV required to prepare and file annual accounts?
Yes. Every BV must prepare annual accounts, have them adopted and file publication documents with the KVK each year. The content and scope depend on company size (micro, small, medium-sized, large). For micro and small BVs, limited publication documents suffice; medium-sized and large BVs have more extensive disclosure requirements and often a statutory audit. Filing takes place digitally via SBR. We monitor all deadlines and ensure your file is legally and fiscally in order.
Timelines and filing deadlines for BVs
For most BVs, the following timelines apply:
- Preparation by the board – within 5 months after year-end (extendable by up to 5 months in special circumstances).
- Adoption by the shareholders – within 2 months after preparation.
- Filing with the KVK – within 8 days after adoption. If not yet adopted: publication documents must be filed no later than 12 months after year-end.
If you miss deadlines, you risk fines and director liability in case of bankruptcy. Profinancials schedules and confirms every milestone so you always remain well within the legal boundaries.
How we prepare your annual accounts - step-by-step
- Intake and file building – we review your bookkeeping, discuss special items (investments, financing, reorganisations) and set the timeline.
- Numbers check and reconciliations – we reconcile general ledger, VAT and payroll taxes, review journal entries and correct where needed.
- Drafting the annual accounts – compiling balance sheet, profit and loss account and notes under RJ/RJk, including policies and specifications.
- Adoption and publication – we deliver the approval file, guide signing and file your publication documents via SBR with the KVK.
- Next steps and returns – the annual accounts form the basis for corporate income tax and other reports. We advise proactively on optimization for the new year, together with our tax advisor in Eindhoven.
Prepare your BV's annual accounts yourself or outsource?
In theory you can prepare a BV’s annual accounts yourself, but it requires knowledge of the Dutch Accounting Standards (RJ/RJk), tax considerations and SBR standards. Many errors arise in valuations (inventory, provisions, intangible assets) and presentation. Outsourcing to Profinancials, your accounting firm in Eindhoven, gives certainty on laws and regulations, avoids rework with the KVK or bank and saves time. Prefer to do part yourself? As a bookkeeping firm in Eindhoven we also collaborate based on a clear division of tasks.
Tax vs commercial annual accounts: the difference
From the same bookkeeping you can take two angles:
- Commercial annual accounts – prepared under RJ/RJk. Purpose: a true and fair view of the business for shareholders, banks and other stakeholders. Measurement often on current business-economic bases (e.g., lower of cost or net realisable value, reasonable estimates).
- Tax annual accounts – aligned with corporate income tax. Purpose: the correct basis for the corporate income tax return. Tax rules may differ (e.g., accelerated depreciation, investment allowance, different treatment of provisions).
Differences between the two can result in temporary or permanent differences in profit. We ensure a solid commercial set and a robust tax translation, including specifications for the corporate income tax return and a practical bridge schedule so financiers and the Tax Administration understand the same basis.
Requirements by company size
The required components and audits depend on your category. In outline:
| Size | Publication documents | Cash flow statement | Audit
|
|---|---|---|---|
| Micro | Abridged balance sheet + abridged notes | Not required | Not required |
| Small | Balance sheet + abridged notes | Not required | Not required |
| Medium-sized | Full annual accounts | Required | Required |
| Large | Full annual accounts | Required | Required |
Publication is digital via SBR. For large legal entities, electronic filing is mandatory and aligns with the broader digitalisation of reporting.
What does preparing annual accounts for a BV cost?
The price depends on complexity and workload, such as number of transactions, number of legal entities (holding/operating BV), presence of inventory or project administration, loans and special items (intangible assets, revaluations). If you work with up-to-date bookkeeping and submit digitally, turnaround time stays short and pricing sharp.
Profinancials works with transparent, fixed fees per month or a clear quote for one-off assignments. You know in advance what’s included: compilation of the annual accounts, SBR filing and advice. Request a quote, attach your latest figures and you’ll quickly receive a suitable proposal.
Common mistakes we prevent
- Incorrect or inconsistent policies in the notes.
- Wrong classification of current and non-current liabilities.
- Unreconciled VAT, payroll taxes or bank balances at year-end.
- Incorrect inventory valuation and depreciation methods.
- Missing deadlines for adoption and filing.
- Publishing overly extensive documents for small BVs or too limited information for medium-sized companies.
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Frequently asked questions
These frequently asked questions provide clarity about what we arrange, how we work, and what you can expect when collaborating with us for your business administration.
It is possible, but it requires knowledge of RJ/RJk, tax rules and SBR reporting. In practice, most BVs choose to outsource to avoid errors, filing delays and discussions with financiers. Want to do part yourself? We provide guidance and perform a professional final review.
Costs depend on size and complexity. Factors include bookkeeping quality, number of legal entities, special transactions and desired turnaround time. We work with transparent pricing and are happy to agree a fixed fee after a short intake.
Yes. Every BV must prepare annual accounts, have them adopted and file publication documents with the KVK annually. The content and level of detail differ by company size. We monitor the deadlines and handle SBR filing.
The core consists of the balance sheet, profit and loss account, and notes. For medium-sized and large companies, the cash flow statement is also mandatory. For micro and small, a cash flow statement is not required in the publication documents.
Choose certainty, speed and personal advice. Contact Profinancials for a no-obligation quote and have your BV's annual accounts professionally prepared and filed. Also see our services for local entrepreneurs and companies.