{"id":7188,"date":"2026-05-18T14:26:14","date_gmt":"2026-05-18T12:26:14","guid":{"rendered":"https:\/\/www.profinancials.nl\/?post_type=blogs&#038;p=7188"},"modified":"2026-05-18T14:26:14","modified_gmt":"2026-05-18T12:26:14","slug":"bookkeeping-as-a-freelance-coach-or-trainer","status":"publish","type":"blogs","link":"https:\/\/www.profinancials.nl\/en\/blogs\/bookkeeping-as-a-freelance-coach-or-trainer\/","title":{"rendered":"Bookkeeping as a freelance coach or trainer"},"author":5,"featured_media":7189,"parent":0,"menu_order":0,"template":"","meta":{"blog_intro":"&nbsp;\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 11.25pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">If you work as an independent coach or trainer, you mainly want to focus on clients, programs and growth. Still, solid bookkeeping is essential. Not only for your VAT returns and income tax, but also to see what you actually keep, which expenses are deductible and whether you\u2019re setting aside enough for taxes. Especially for coaches and trainers, business and personal costs can sometimes overlap. Think of training courses, coaching programs, workspace, software, travel and online programs. With clear records you avoid mistakes, missed deductions and stress around your accounts.<\/span><\/p>","blog_key_takeaways":[],"blog_part_1":"<h2 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 11.25pt\"><span style=\"font-size: 18pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Which records should you keep as a freelance coach or trainer?<\/span><\/h2>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">As a freelancer you are required to keep records that provide insight into your income, expenses and tax obligations. For a coach or trainer that basically means properly storing and processing all business invoices, receipts, bank transactions and tax data.<\/span><\/p>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Your bookkeeping usually consists of these components:<\/span><\/p>\r\n\r\n<ul style=\"margin-top: 0;margin-bottom: 0;padding-inline-start: 48px\">\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">sales invoices to clients<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">purchase invoices and receipts for business expenses<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">bank transactions from your business account<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">VAT overviews and filed returns<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">time tracking for entrepreneurial deductions<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">contracts, quotes and engagement confirmations<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">administration of outstanding invoices<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">any mileage log or travel expense substantiation<\/span><\/p>\r\n<\/li>\r\n<\/ul>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 11.25pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">If you work with programs, individual sessions, trainings or group programs, it\u2019s smart to structure your revenue by service type as well. That way you can quickly see which services are profitable and which are not.<\/span><\/p>\r\n\r\n<h2 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 11.25pt\"><span style=\"font-size: 18pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">What belongs in your bookkeeping as a coach or trainer?<\/span><\/h2>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">A coach\u2019s or trainer\u2019s bookkeeping is similar to that of other freelancers, but it does have some typical items. Think digital tools, training costs, room rental, marketing costs and professional development. That\u2019s why it\u2019s important to categorize expenses properly.<\/span><\/p>\r\n\r\n<h3 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 13.999999999999998pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Common income streams<\/span><\/h3>\r\n<ul style=\"margin-top: 0;margin-bottom: 0;padding-inline-start: 48px\">\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">1-on-1 coaching sessions<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">team training sessions or workshops<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">multi-day programs<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">online programs or courses<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">subscriptions or membership revenue<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">speaking engagements or guest trainings<\/span><\/p>\r\n<\/li>\r\n<\/ul>\r\n<h3 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 12pt;margin-bottom: 12pt\"><span style=\"font-size: 13.999999999999998pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Common business expenses<\/span><\/h3>\r\n<ul style=\"margin-top: 0;margin-bottom: 0;padding-inline-start: 48px\">\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">bookkeeping fees and accounting firm<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">software for scheduling, invoicing or online sessions<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">website, hosting and email marketing<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">rental of coaching room or training venue<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">travel and parking costs<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">phone and internet costs for business use<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">professional literature and business training<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">advertising costs and branding<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">insurance for your business<\/span><\/p>\r\n<\/li>\r\n<\/ul>\r\n<h2 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 11.25pt;margin-bottom: 11.25pt\"><span style=\"font-size: 18pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">How to set up your bookkeeping practically and clearly<\/span><\/h2>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Bookkeeping doesn\u2019t have to be complicated, as long as you work consistently. The biggest mistake many freelancers make isn\u2019t doing nothing, but doing everything too late. As a result, receipts get lost, invoices are forgotten and the overview is gone right before filing returns.<\/span><\/p>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">A practical setup usually works like this:<\/span><\/p>\r\n\r\n<ol style=\"margin-top: 0;margin-bottom: 0;padding-inline-start: 48px\">\r\n \t<li dir=\"ltr\" style=\"list-style-type: decimal;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Preferably use a business bank account for your business income and expenses. As a sole proprietor it\u2019s not legally required, but it\u2019s strongly recommended to keep personal and business separate.<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: decimal;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Always send invoices in your company\u2019s name.<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: decimal;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Upload receipts and purchase invoices immediately after purchase.<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: decimal;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Update your bookkeeping weekly or monthly.<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: decimal;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Check outstanding invoices and VAT regularly.<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: decimal;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Set aside part of your revenue for income tax and VAT.<\/span><\/p>\r\n<\/li>\r\n<\/ol>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 11.25pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">For coaches and trainers it\u2019s extra helpful to quickly see per client, program or training what has been invoiced, what is outstanding and which costs you incurred for that program. That helps not only with your bookkeeping but also with your pricing strategy.<\/span><\/p>\r\n\r\n<h2 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 11.25pt\"><span style=\"font-size: 18pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">VAT for freelance coaches and trainers<\/span><\/h2>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Many coaches and trainers charge VAT on their services, but not every situation is the same. That\u2019s why it\u2019s important to know when to charge VAT, how to process it, and when you can reclaim VAT on business expenses.<\/span><\/p>\r\n\r\n<h3 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 13.999999999999998pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">When do you charge VAT?<\/span><\/h3>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">In many cases you invoice VAT on coaching and training services. The correct VAT rate depends on your service and the tax rules that apply to it. If you supply multiple types of services, such as coaching, trainings, online programs and separate materials, your bookkeeping must be able to track those distinctions properly.<\/span><\/p>\r\n\r\n<h3 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 13.999999999999998pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">When can you reclaim VAT?<\/span><\/h3>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">You can usually reclaim VAT on business expenses if:<\/span><\/p>\r\n\r\n<ul style=\"margin-top: 0;margin-bottom: 0;padding-inline-start: 48px\">\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">the costs were incurred for taxable business activities<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">you have a valid VAT invoice<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">the invoice meets the invoicing requirements and correctly states both the seller and your business<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">you file VAT returns<\/span><\/p>\r\n<\/li>\r\n<\/ul>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Think of VAT on software, marketing, business equipment, workspace rental or your bookkeeper\u2019s fees. Private use and mixed expenses require extra attention, because you can\u2019t always deduct them in full.<\/span><\/p>\r\n\r\n<h3 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 13.999999999999998pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Where does VAT often go wrong?<\/span><\/h3>\r\n<ul style=\"margin-top: 0;margin-bottom: 0;padding-inline-start: 48px\">\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">not keeping a correct invoice<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">booking private expenses as business<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">reclaiming VAT on non-deductible expenses<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">using the wrong rate on invoices<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">filing returns too late<\/span><\/p>\r\n<\/li>\r\n<\/ul>\r\n<h2 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 11.25pt;margin-bottom: 11.25pt\"><span style=\"font-size: 18pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Is coaching tax-deductible for freelancers?<\/span><\/h2>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">This question comes up often, especially with coaches who also invest in guidance or personal development themselves. Coaching or study costs are not automatically deductible; only if the expenses are directly in the interest of your business, for example to maintain or improve existing professional knowledge or skills for your work as a coach or trainer. Costs for non-business or personal development are not deductible.<\/span><\/p>\r\n\r\n<h3 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 13.999999999999998pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">When coaching is often business-deductible<\/span><\/h3>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Business coaching may qualify if the program is directly aimed at your entrepreneurship or professional practice and relates to maintaining or improving existing knowledge and skills within your business.<\/span><\/p>\r\n\r\n<h3 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 13.999999999999998pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">When coaching is usually not business-deductible<\/span><\/h3>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">If the focus is mainly on private issues, personal development without a direct business aim, or knowledge and skills not directly in the interest of your business, then the costs are usually not deductible. Especially with coaching, the distinction between business and private is important, because the tax authority looks at the content and purpose of the expenses.<\/span><\/p>\r\n\r\n<h3 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 13.999999999999998pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">What substantiation you need<\/span><\/h3>\r\n<ul style=\"margin-top: 0;margin-bottom: 0;padding-inline-start: 48px\">\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">an invoice in your company\u2019s name<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">a clear description of the program<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">a business rationale or learning objective<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">any emails, quotes or reports<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">correct processing in your bookkeeping<\/span><\/p>\r\n<\/li>\r\n<\/ul>\r\n<h2 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 11.25pt;margin-bottom: 11.25pt\"><span style=\"font-size: 18pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Income tax for coaches and trainers<\/span><\/h2>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Besides your ongoing bookkeeping, as a freelance coach or trainer you also deal with income tax. Your profit is the starting point: revenue minus deductible expenses. The better your bookkeeping, the more reliable your profit calculation and the smaller the chance of corrections afterwards.<\/span><\/p>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">For your tax position, among other things, the following points are relevant:<\/span><\/p>\r\n\r\n<ul style=\"margin-top: 0;margin-bottom: 0;padding-inline-start: 48px\">\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">your total annual revenue<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">your business expenses and investments<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">whether you meet the hours criterion<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">possible entrepreneurial deductions and tax schemes<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">any private withdrawals and reserves<\/span><\/p>\r\n<\/li>\r\n<\/ul>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 11.25pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Many coaches and trainers have relatively low fixed costs, which makes profit look high on paper. That\u2019s nice, but it also means your tax burden can increase if you don\u2019t reserve in time.<\/span><\/p>\r\n\r\n<h2 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 11.25pt\"><span style=\"font-size: 18pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">How much tax do you pay as a coach?<\/span><\/h2>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">How much tax you pay as a coach depends on your profit, your deductions and your personal situation. So there is no fixed amount that applies to every freelance coach. In practice, you shouldn\u2019t look only at revenue, but especially at what remains after costs and tax adjustments.<\/span><\/p>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">A practical approach is to check periodically:<\/span><\/p>\r\n\r\n<ul style=\"margin-top: 0;margin-bottom: 0;padding-inline-start: 48px\">\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">how much revenue you have invoiced<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">which expenses you have already processed<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">how much VAT you still have to remit<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">what amount you need to set aside for income tax<\/span><\/p>\r\n<\/li>\r\n<\/ul>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 11.25pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">This prevents a good sales year from disappointing financially at year-end due to a high tax assessment.<\/span><\/p>\r\n\r\n<h2 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 11.25pt\"><span style=\"font-size: 18pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Hourly rate and bookkeeping: why the two are directly connected<\/span><\/h2>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">The question \"what is the hourly rate for a freelance coach?\" seems mainly commercial, but it\u2019s directly linked to your bookkeeping. Your rate determines whether you have enough room for taxes, non-billable hours, software, marketing, training and pension savings.<\/span><\/p>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">As a coach or trainer you usually don\u2019t bill all the hours you work. Time for intake, preparation, acquisition, administration and aftercare is often unpaid. That\u2019s why your bookkeeping should provide insight into:<\/span><\/p>\r\n\r\n<ul style=\"margin-top: 0;margin-bottom: 0;padding-inline-start: 48px\">\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">billable hours<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">total hours worked<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">revenue per service<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">average costs per month<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">profit per quarter or year<\/span><\/p>\r\n<\/li>\r\n<\/ul>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 11.25pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Only with that insight can you assess whether your hourly rate is healthy or whether you need to adjust your rates, offering or planning.<\/span><\/p>\r\n\r\n<h2 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 11.25pt\"><span style=\"font-size: 18pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Handy bookkeeping checklist for coaches and trainers<\/span><\/h2>\r\n<div dir=\"ltr\" style=\"margin-left: 0pt\" align=\"left\">\r\n<table style=\"border: none;border-collapse: collapse\"><colgroup> <col width=\"208\"> <col width=\"208\"> <col width=\"208\"><\/colgroup>\r\n<thead>\r\n<tr style=\"height: 0pt\">\r\n<th style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\" scope=\"col\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Item<\/span><\/p>\r\n<\/th>\r\n<th style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\" scope=\"col\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">What you track<\/span><\/p>\r\n<\/th>\r\n<th style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\" scope=\"col\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Why it matters<\/span><\/p>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">\u00a0<\/span><\/p>\r\n<\/th>\r\n<\/tr>\r\n<\/thead>\r\n<tbody>\r\n<tr style=\"height: 0pt\">\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Invoices<\/span><\/p>\r\n<\/td>\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">sales invoices, paid and outstanding<\/span><\/p>\r\n<\/td>\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">for revenue, cash flow and VAT returns<\/span><\/p>\r\n<\/td>\r\n<\/tr>\r\n<tr style=\"height: 0pt\">\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Expenses<\/span><\/p>\r\n<\/td>\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">receipts, purchase invoices, subscriptions<\/span><\/p>\r\n<\/td>\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">for profit calculation and deductions<\/span><\/p>\r\n<\/td>\r\n<\/tr>\r\n<tr style=\"height: 0pt\">\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Bank<\/span><\/p>\r\n<\/td>\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">business transactions and payments<\/span><\/p>\r\n<\/td>\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">for control and complete bookkeeping<\/span><\/p>\r\n<\/td>\r\n<\/tr>\r\n<tr style=\"height: 0pt\">\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Hours<\/span><\/p>\r\n<\/td>\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">client hours and indirect hours<\/span><\/p>\r\n<\/td>\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">for entrepreneurial deductions and rate insight<\/span><\/p>\r\n<\/td>\r\n<\/tr>\r\n<tr style=\"height: 0pt\">\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">VAT<\/span><\/p>\r\n<\/td>\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">VAT payable and reclaimable<\/span><\/p>\r\n<\/td>\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">for correct filings<\/span><\/p>\r\n<\/td>\r\n<\/tr>\r\n<tr style=\"height: 0pt\">\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Tax reserve<\/span><\/p>\r\n<\/td>\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">amount you set aside<\/span><\/p>\r\n<\/td>\r\n<td style=\"vertical-align: top;overflow: hidden;border: solid #000000 1pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">to avoid surprises<\/span><\/p>\r\n<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<\/div>\r\n<h2 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 11.25pt;margin-bottom: 11.25pt\"><span style=\"font-size: 18pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Do it yourself or outsource your bookkeeping?<\/span><\/h2>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Many coaches and trainers start by doing their own bookkeeping. That can work fine as long as your records remain simple and you have the discipline to keep everything up to date. But as soon as you work with multiple services, programs, VAT questions or tax choices, professional support often pays off quickly.<\/span><\/p>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Outsourcing is especially interesting if you:<\/span><\/p>\r\n\r\n<ul style=\"margin-top: 0;margin-bottom: 0;padding-inline-start: 48px\">\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">want to save time<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">want more certainty about VAT and taxes<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">want to prevent backlogs<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">want better insight into profit and figures<\/span><\/p>\r\n<\/li>\r\n \t<li dir=\"ltr\" style=\"list-style-type: disc;font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre;margin-left: -6pt\">\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\" role=\"presentation\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">have questions about deductions or structure<\/span><\/p>\r\n<\/li>\r\n<\/ul>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 11.25pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Profinancials supports freelancers and entrepreneurs with bookkeeping, VAT returns, tax returns, annual reports and proactive financial and tax advice. The focus is on clarity, fixed monthly fees and practically taking administrative tasks off your hands. For many self-employed professionals that\u2019s especially valuable because bookkeeping then is no longer a loose obligation, but a fixed and manageable part of doing business. If you\u2019re looking for a <\/span><a style=\"text-decoration: none\" href=\"https:\/\/www.profinancials.nl\/boekhouder-zzp-eindhoven\/\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #0000ee;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: underline;vertical-align: baseline;white-space: pre-wrap\">bookkeeper for freelancers<\/span><\/a><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\"> or an <\/span><a style=\"text-decoration: none\" href=\"https:\/\/www.profinancials.nl\/administratiekantoor-zzp-eindhoven\/\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #0000ee;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: underline;vertical-align: baseline;white-space: pre-wrap\">accounting firm for freelancers<\/span><\/a><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">, that can be a logical next step. If you first have specific questions about your situation, an <\/span><a style=\"text-decoration: none\" href=\"https:\/\/www.profinancials.nl\/diensten\/adviessessies\/\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #0000ee;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: underline;vertical-align: baseline;white-space: pre-wrap\">advice session<\/span><\/a><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\"> is often a practical way to get clarity quickly. If you then want to know <\/span><a style=\"text-decoration: none\" href=\"https:\/\/www.profinancials.nl\/hoe-het-werkt\/\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #0000ee;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: underline;vertical-align: baseline;white-space: pre-wrap\">how it works<\/span><\/a><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">, you can immediately see how the collaboration works in practice.<\/span><\/p>\r\n\r\n<h2 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 18pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Frequently asked questions about bookkeeping as a freelance coach or trainer<\/span><\/h2>\r\n<h3 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 13.999999999999998pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Do I always need a business bank account as a coach or trainer?<\/span><\/h3>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">It isn\u2019t legally required in every situation, but it\u2019s strongly recommended in practice. A business account keeps personal and business separate and makes your bookkeeping much clearer.<\/span><\/p>\r\n\r\n<h3 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 13.999999999999998pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Do I have to keep a time log as a coach?<\/span><\/h3>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Yes, especially if you want to use entrepreneurial deductions. Record not only paid sessions, but also preparation, travel time, acquisition, administration and other business hours.<\/span><\/p>\r\n\r\n<h3 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 13.999999999999998pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Can I deduct training courses as a coach?<\/span><\/h3>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">You can, if the course has a clear business purpose and is directly in the interest of your company, for example to maintain or improve existing knowledge and skills for your work. Good substantiation remains important.<\/span><\/p>\r\n\r\n<h3 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 13.999999999999998pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Which receipts do I need to keep?<\/span><\/h3>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">All receipts and invoices for business expenses that you process in your bookkeeping. Think of software, travel costs, room rental, equipment, marketing and business purchases.<\/span><\/p>\r\n\r\n<h3 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 13.999999999999998pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">How often should I update my bookkeeping?<\/span><\/h3>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 11pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: 400;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Ideally weekly or at least monthly. That way you keep a grip on your cash flow, VAT and tax reserves and prevent backlogs from building up.<\/span><\/p>\r\n\r\n<h3 dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 12pt\"><span style=\"font-size: 13.999999999999998pt;font-family: Arial,sans-serif;color: #000000;background-color: transparent;font-weight: bold;font-style: normal;font-variant: normal;text-decoration: none;vertical-align: baseline;white-space: pre-wrap\">Can I keep my bookkeeping fully digital?<\/span><\/h3>\r\n<p dir=\"ltr\" style=\"line-height: 1.2;margin-top: 0pt;margin-bottom: 0pt\"><span style=\"font-size: 11pt;font-family: Arial, sans-serif;color: #000000;background-color: transparent;font-variant: normal;vertical-align: baseline;white-space: pre-wrap\">In many cases you can, as long as your records remain complete, readable and auditable. Digital storage is often the fastest and prevents documents from getting lost. You can also check the <\/span><a style=\"text-decoration: none\" href=\"https:\/\/www.profinancials.nl\/diensten\/voor-lokale-ondernemers-bedrijven\/\"><span style=\"font-size: 11pt;font-family: Arial, sans-serif;background-color: transparent;font-variant: normal;text-decoration: underline;vertical-align: baseline;white-space: pre-wrap\">services for local entrepreneurs<\/span><\/a><span style=\"font-size: 11pt;font-family: Arial, sans-serif;color: #000000;background-color: transparent;font-variant: normal;vertical-align: baseline;white-space: pre-wrap\"> if you want to know more broadly what support is available.<\/span><\/p>","blog_part_2":"","blog_faqs":[]},"class_list":["post-7188","blogs","type-blogs","status-publish","has-post-thumbnail","hentry"],"meta_all":{"copied_media_ids":[],"referenced_media_ids":[7189],"cmplz_hide_cookiebanner":"","rank_math_internal_links_processed":"1"},"meta_all_flat":{"referenced_media_ids.0":7189,"cmplz_hide_cookiebanner":"","rank_math_internal_links_processed":"1"},"meta_descriptions":{"blog_intro":"Intro paragraph shown directly beneath the author\/meta row. 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